Existing pay code records that have been configured in the system can be listed in the Pay Code List screen, from which you can open existing pay code records for viewing and editing.
Find & Edit Existing Pay Codes
To list/ edit existing pay codes in the Pay Code List screen, follow the procedure below.
Navigate to Rates & Rules and open Maintenance screen.
In the menu on the left-hand side of the Maintenance area, click Pay Code.
To list all existing pay codes belonging to the country to which you are assigned, click Search.
If you want to narrow down the search, type/select the relevant search criteria in the search section of the screen and then click Search.
You can open any pay code that is listed within the Pay Code List screen in order to view or edit the pay code by clicking on the View / Edit button next to the relevant pay code within the list.
📌Note: By default, frequently used pay codes are listed at the top of the list. To find a specific pay code within the list, you can reverse the sort order by clicking the Sort Order column, or you can click another column name to sort the list by that column.
Delete Existing Pay Codes
Follow step 1-4 to open the lists, then click the trash bin icon next to the pay code to delete it and click Delete when the confirmation message appears.
However, you will need to read the conditions below to see if your Pay codes can be deleted.
The pay code is not referenced by a pay code rule in a pay agreement
The pay code is not linked to a bill code
The pay code is not used as a manual item in an open or closed pay batch
If all of these conditions are met, the pay code can also be deleted if it is no longer required. If not met, you can only edit Pay code name, Active flag, Export & Import code.
To see whether oncost links can be edited or deleted, check the Last (Timesheet/Pay) End Date field on the Pay Code Entry screen.
If this field is blank, you can:
Edit oncost links without restriction.
Change which oncosts the pay code is linked to.
Update validity periods for oncost links.
Delete oncost links if required.
If the Last (Timesheet/Pay) End Date Is Not Blank:
Oncost Links wa Start Date On or Before the Last End Date.
You can only change the validity period end date.
The new end date must be after the last timesheet/pay end date.
You cannot delete the oncost link.
Oncost Links with a Start Date After the Last End Date.
You can edit all attributes of the oncost link.
The validity period end date must be after the last timesheet/pay end date.
You can delete the oncost link.