Pay Code Groups help control which pay codes apply to pay agreements, wage costs, deductions, and statutory calculations.
Create a New Pay Code Group
Navigate to Rates & Rules > Maintenance > Pay Code Groups.
Click Add (+) Button to open Pay Code Group Entry screen.
Select the type of pay code group in Type Field to define where the group will be applied / available for use (Payroll or Rates & Rules). Refer to this article to understand more on different types.
Assign the Code to suitable Country
Fill in the Name for the Pay Code Group.
Fill in the Description for the Pay Code Group.
Click Add (+) Button to add new, empty set of validity dates and pay code list.
Choose Start Date and End Date. You can skip the End Date if you want the set of pay codes remain valid indefinitely.
On the Pay Code List table, click the pencil button.
For Payroll: You can select Pay Codes.
For Rates & Rules: You can select Pay Codes or Pay Code Types.
For Rates & Rules, there will be two options:
For individual pay codes: click on each pay code that is listed on the screen and is to be included in the pay code group.
For group pay code types: click Pay Code Types and click on each pay code type that is listed on the screen to include in the group. Click Select All if applicable
Click OK to close the pop up. You can see the selected items display in the Pay Codes (for Pay Roll) or Pay Codes / Pay Code Types (for Rates & Rules)
Click Save.
Delete Existing Pay Code Group
An existing pay code group can be deleted with the following conditions:
Pay Code Group of Payroll:
it is not assigned to another record
it has not been used in a pay batch.
Pay Code Group of Rates & Rules:
it has not been used on an agreement against which a timesheet has been interpreted.
Navigate to Rates & Rules, Maintenance, then Pay Code Groups.
Fill in the Name of the existing pay code or skip if you are uncertain of the name
Click Search.
Click the delete button next to the pay code group within the list.
Click Delete when the confirmation message pops up.
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