You can add a new pay code list validity period to an existing pay code group at any time, following the procedure below.
Go to Rates and Rules, then Maintenance, then Pay Code Groups.
Enter the Name to search for an existing group or leave blank to list all groups & Click Search
Select the view/edit button next to the relevant group.
If the last validity period has no End Date, select an end date using the calendar.
For Payroll groups already used in a pay batch, the end date cannot be earlier than the Last Pay Batch Date.
For Rates & Rules groups already used in a timesheet, the end date cannot be earlier than the Last Timesheet End Date.
Click Add to create a new validity period.
When prompted, select Yes to copy pay codes from the previous period (skip to step 7).
Select No to define the list manually (complete steps 6–9).
Set the End Date for the new validity period or leave blank if the period does not expire.
Click the edit button on the pay code list for the new period.
Select the items to include:
Rates & Rules – choose individual pay codes or switch to Pay Code Types and select types.
Payroll – tick each pay code or use Select All.
Click OK. The selected items appear in the pay code list.
Click Save to apply the changes.