Once a timesheet is approved and released, it moves to historical records. If an error is later identified, you can create an adjustment timesheet to correct the information while preserving the original for audit purposes.
When you adjust a released timesheet, the system creates an adjustment copy. You can modify existing items, delete items, or add new entries. The original timesheet remains unchanged to maintain a full audit history.
📌 Note: You can create and submit an adjustment timesheet even if no edits are made.
Where to review approved timesheets (Interpreter Review)
Use Interpreter Review when you need to review timesheets that have been approved.
Click Portal, then go to Interpreter Results.
Click Interpreter Review.
⚠️ Important: Timesheets (both original and adjustment) appear in Interpreter Review once they are approved by the approver.
How to Adjust an Approved Timesheet
Go to the Time and Attendance workspace, then click the Historical tab.
Find the timesheet, click the checkbox beside it, then use search filters if needed. The timesheet is selected.
Click Adjust, then wait for the Adjust Timesheet Entry screen to open.
Edit the required timesheet details, then review all changes.
Click the lookup button next to Adjustment Reason, then select a reason from the dialog box.
Submit the adjustment for approval or save it to complete later.
Saving moves the adjustment to your Incomplete Timesheets list.
Timesheet status and where it appears
Submitted: waiting for approval (approver can review it in their submitted list).
Approved: appears in Portal, then click Interpreter Results, and click Interpreter Review.
Approved + Released: moves to Historical Timesheets (and can be adjusted if needed).
Submit an Adjustment Timesheet
In the Adjust Timesheet Entry screen, click Submit, then review the confirmation message.
The adjustment timesheet moves to the approver’s submitted list and waits for approval.
📌 Note: If the initiator is also the approver, they can use Submit & Approve from the Available Timesheet page. If there is only one approver, the timesheet will not appear in the Submitted Timesheets screen.
Save an Adjustment Timesheet
In the Adjust Timesheet Entry screen, click Save, then review the confirmation message.
The adjustment timesheet moves to your Incomplete Timesheets list so you can complete and submit it later.
💡 Best Practices
Always verify the adjustment reason matches the correction being made.
Review the entire timesheet before submitting to ensure accuracy.
Use search filters in the Historical Timesheets screen to quickly locate older timesheets.
🤔 FAQs
Q1: Does adjusting a timesheet change the original record?
Answer: No. The system creates an adjustment copy, and the original timesheet remains unchanged for audit purposes.
Q2: Can multiple adjustments be made to the same timesheet?
Answer: Yes. Once an adjustment timesheet is released, you must adjust the adjustment copy, not the original timesheet.
Q3: What happens if I try to submit an unedited adjustment timesheet?
Answer: A message informs you that no changes were made and allows you to save or submit the timesheet anyway.
Q4: When does a timesheet appear in Interpreter Review screen?
Answer: Once the timesheet is approved by the approver. This applies to original timesheets and adjustment timesheets.