Reimbursements are payments made to a payee to cover work-related out-of-pocket expenses. The Reimbursement Settings allow you to enable and manage reimbursement functionality in the system for each country.
When reimbursement functionality is enabled for a country:
Reimbursement entry and tracking – Users can record and monitor reimbursement payments directly in the system.
Reimbursement pay code – A pay code type called Reimbursement becomes available and can be applied to pay codes configured by clicking Portal, then Rates and Rules, then Maintenance, and finally Pay Code.
Reimbursement fields – The fields Net, GST (or equivalent), and Total appear in the following areas:
On the Additional tab of the Timesheet Entry screen under Portal, then Time and Attendance.
In the Interpreter Review screen under Portal, then Interpreter Results.
On the Payee Pay Details screen during the Manual Items stage of the pay batch process.
⚠ Important: Once reimbursement functionality is enabled for a country, it cannot be disabled later.