This article explains how hour rounding rules work with job schedules and time rounding rules, and how to define an hour rounding rule in a pay agreement so time worked is rounded correctly.
📌 Note: Hour rounding rules are only available when the Compare to Job Schedule option is enabled in the pay agreement header. Only one hour rounding rule can be defined per primary interpretation header in a pay agreement.
Configure Hour Rounding Rules
Understand Hour Rounding Rules
When Compare to Job Schedule is enabled in the pay agreement header, hour rounding rules define how the system rounds time worked within the job schedule. In this case, you can use hour rounding rules together with, or instead of, standard time rounding rules.
Hour rounding rules can apply rounding to:
Time worked outside the job schedule only.
Time worked within the job schedule only.
Time worked within and outside the job schedule.
If the same rounding parameters should apply to both time worked within the job schedule and time worked outside the job schedule, you can define them in a single hour rounding rule instead of using both a time rounding rule and an hour rounding rule.
If different rounding parameters are required for time worked within the job schedule and time worked outside the job schedule, you must define them separately using:
A time rounding rule for one set of parameters.
An hour rounding rule for the other set of parameters.
As with a time rounding rule, an hour rounding rule defines both:
A rounding type.
A rounding interval.
📌 Note: You can define one hour rounding rule per primary interpretation header that belongs to a pay agreement. You can only define an hour rounding rule if Compare to Job Schedule is enabled in the pay agreement header.
Apply Rounding To Options
When you define an hour rounding rule, you choose how the rule applies using the Apply Rounding To field:
Option | What it does |
Hours Out | Applies the rounding rule to time worked outside the job schedule only. |
Hours In | Applies the rounding rule to time worked within the job schedule only. |
Both | Applies the rounding rule to time worked within and outside the schedule. |
Define an Hour Rounding Rule for a Pay Agreement
Follow these steps to define an hour rounding rule for a pay agreement.
Open the pay agreement in the Pay Agreement Entry screen if it is not already open.
Scroll down to the Primary Interpretation section, then click the open button. The Primary Interpretation section expands.
Click the existing primary interpretation header that will use the hour rounding rule. The Primary Interpretation Header, Time Rounding Rule, Hour Rounding, Midnight Boundary Rules and Unpaid Breaks options are displayed.
Click the open button to the right of Hour Rounding Rule. The Hour Rounding Rule Entry pane opens on the right-hand side of the screen.
In the Apply Rounding To field, select one of the following, depending on the rule requirements:
Hours Out – the rule applies to time outside the job schedule only.
Hours In – the rule applies to time within the job schedule only.
Both – the rule applies to time within and outside the schedule.
In the Type field in the Hour Rounding Rule Entry pane, select the time rounding type that should apply.
In the Interval field in the Hour Rounding Rule Entry pane, select the rounding interval that should apply.
Click Save. A confirmation message appears indicating the agreement has been saved successfully.
💡 Best Practices
Verify that Compare to Job Schedule is enabled before you configure hour rounding rules.
Decide whether you need different rounding rules for time inside and outside the job schedule before setting up time rounding and hour rounding rules.
Document your rounding settings so they can be reviewed and updated consistently across pay agreements.