Approvers can approve full bulk timesheets or individual items, depending on their permissions.
Approve Bulk Timesheets
Go to the Bulk Timesheets screen, enter your search criteria, then review the results.
The matching bulk timesheets appear in the list.Select the timesheets you want to approve by clicking the checkbox next to each row. To select all listed timesheets, click the header-level checkbox.
Click the Approve (tick) button.
A confirmation message displays to confirm approval. The selected timesheets move to the Released status and no longer appear in the list.
🤓 Tip: If you want to approve most but not all timesheets, select all timesheets first, then clear the checkbox next to the ones you do not want to approve.
Approve Individual Timesheet Items in Item View
Switch the Bulk Timesheets screen to Item View in the List Display field.
Timesheet items for each bulk timesheet are displayed.Locate the required timesheet, then click Approve next to the individual item you want to approve.
The item status updates and the page refreshes to reflect the change.
Best Practices
Use Item View when you need to approve only specific items rather than entire timesheets.
Review timesheet statuses before approval to ensure items are complete.
Approve frequently during high-volume periods to keep workflows clear.
Use the header checkbox only when you intend to approve all listed timesheets.
FAQs
Q1: Why can’t I approve a timesheet?
Answer: You may not have permission to approve timesheets, or mandatory item information may be missing.
Q2: Why did some timesheets not disappear after approval?
Answer: Only timesheets that successfully change to Released are removed from the list.
Q3: Can I reverse a bulk approval?
Answer: No. Once timesheets are released, you must reopen or edit them individually according to your organisation’s permissions.