Use these processes to correct mistakes, prevent unwanted submissions, or manage unused timesheets in bulk.
⚠ Important: You must have the appropriate administrator permissions to perform these actions.
Clear Timesheets
Clearing a timesheet removes any keyed-in information and returns the timesheet to its original state. This is useful when timesheets are keyed in by mistake or must be reset before they can be expired.
📌 Note: A timesheet must be in Incomplete or Rejected status to be cleared. Bulk timesheets in Incomplete status can also be cleared.
How to Clear Timesheets
Go to the relevant screen (Incomplete Timesheets, Rejected Timesheets, or Bulk Timesheets) then search for the timesheets you need to clear.
Select the checkbox next to each timesheet you want to clear, then review the highlighted rows.
Click Clear, then review the confirmation message. The status changes to Available, and cleared timesheets are removed from the Incomplete or Rejected lists.
📌 Note: Cleared bulk timesheets remain visible in the Bulk Timesheets screen when filtered by Available or Any status.
You can click the header checkbox to select all listed timesheets.
Expire Timesheets
Timesheets can be expired when they should not be keyed in or submitted — for example, after a job order is cancelled. Expiring prevents accidental use while keeping the timesheet available for future restoration.
📌 Note: Timesheets must be in Available status before they can be expired. Clear the timesheet first if it has been keyed in.
What Happens When a Timesheet Is Expired
The status changes from Available to Expired.
The timesheet is only accessible via Time and Attendance, then click Expired and you will see Expired Timesheets screen.
How to Expire Timesheets
Go to the Available Timesheets or Bulk Timesheets screen, then search for timesheets with an Available status.
Select the checkbox next to each timesheet you need to expire, then confirm the highlighted selections.
Click Expire, then confirm the expiry when prompted.
🤓 Tip: Click the header checkbox to select all listed timesheets.
Restore or Delete Expired Timesheets
Expired timesheets can be restored for use or permanently deleted when they will never be required.
How to Restore or Delete Expired Timesheets
Go to Time and Attendance, then click the Expired tab to open the Expired Timesheets screen.
Enter as much information as possible into the search fields, then refine your criteria.
Click Search to display expired timesheets that match your criteria.
Select the checkbox next to the timesheets you want to restore or delete.
Click Restore to return the timesheets to Available status, or click Delete to remove them permanently.
📌 Note:
Restored timesheets reappear in the Available Timesheets screen or, for bulk entries, in the Bulk Timesheets screen.
Use descriptive field values to retrieve the correct timesheets quickly.
⚠ Important: Deleting expired timesheets permanently removes them from the system.
💡 Best Practices
Review timesheets in bulk before clearing, expiring, restoring, or deleting them.
Use the available filters to ensure accuracy when selecting multiple timesheets.
Restore expired timesheets only when they are genuinely needed to avoid unnecessary processing.
🤔 FAQs
Q1: Why can’t I expire a timesheet?
Answer: You can only expire timesheets that are in Available status, so you may need to clear the timesheet first.
Q2: What happens to data when I clear a timesheet?
Answer: All keyed-in information is removed, and the status reverts to Available.
Q3: Can deleted timesheets be recovered?
Answer: No. Once deleted, expired timesheets are permanently removed from the system.