Configure default tab behaviour, standard rates timesheet population, pay code types, and zero-value handling for standard rates timesheets in Time & Attendance.
⚠ Important: You must have access to Time & Attendance maintenance for Standard Rates Defaults (via Recruitment Manager or Portal) to view or change these settings.
Enable Standard Rates Timesheet Defaults
To enable the Standard Rates Defaults for timesheets, follow the procedure below.
📌 Note: You may also access these settings from Recruitment Manager by going to Maintenance, then clicking Time & Attendance, then Standard Rates depending on your configuration.
Configure the Default Tab
The Default Tab setting controls which tab opens first on the Timesheet Entry screen for standard rates timesheets:
Attendance tab (usual default for entering attendance).
Additional Items tab (useful when standard rates are driven by manual items and rates).
On the Standard Rates Defaults screen, locate the Default Tab field.
Select Attendance if you want the Attendance tab to open by default, or select Additional Items if you want the Additional Items tab to open by default for standard rates timesheets.
Review the selection, then confirm it reflects how users should normally start entering data on standard rates timesheets.
🤓 Tip: Set Additional Items as the default tab when most of the timesheet entry for those jobs is driven by manual quantities and rates rather than daily attendance.
Configure Timesheet Population Defaults
The Timesheet Population Defaults setting determines how manual items are automatically added to timesheets that are subject to standard rates.
Option | Description |
None | No items are prepopulated on standard rates timesheets. |
Pay Code Per Day within Timesheet | One item for each selected pay code type is added for each day in the timesheet date range. |
Pay Code by Timesheet End Date | One item for each selected pay code type is added on the timesheet end date only. |
On the Standard Rates Defaults screen, locate the Timesheet Population Defaults field.
Select None, Pay Code Per Day within Timesheet, or Pay Code by Timesheet End Date based on how you want manual items to be prepopulated on standard rates timesheets.
Review the option selected, then ensure it aligns with your standard rates configuration and payroll process.
For Pay Code Per Day within Timesheet and Pay Code by Timesheet End Date, the system only populates pay codes that exist in the standard rates defined for the related job order and that match the chosen Pay Code Types.
Configure Pay Code Types for Standard Rates
The Pay Code Types setting determines which types of pay codes can be automatically populated as manual items on standard rates timesheets, in conjunction with the Timesheet Population Defaults setting.
Supported types include:
Ordinary.
Overtime.
Allowance.
Leave.
On the Standard Rates Defaults screen, find the Pay Code Types field.
Click each pay code type (for example Ordinary, Overtime, Allowance, Leave) that you want available for standard rates timesheets, then confirm that a tick appears next to each selected type.
Review the selected types to ensure they match the standard rates that apply to your job orders.
Only items whose pay code type matches a ticked Pay Code Type and that exist in the standard rates for the job order will be populated on the timesheet.
🤓 Tip: Start with common types such as Ordinary and Overtime, then add Allowance or Leave only where they form part of standard rates for the relevant roles.
Configure Allow Zero Values
The Allow Zero Values setting allows a standard rates timesheet to be submitted even when some additional items have a quantity of zero. The system removes any zero-quantity items automatically when the timesheet is submitted and approved.
On the Standard Rates Defaults screen, locate the Allow Zero Values setting.
Choose whether zero-quantity items are allowed for agency timesheet initiators only or for all initiators (agency, client contacts, and candidates), then confirm your choice.
Review this setting with your payroll or operations team so it aligns with how non-applicable items should be handled.
This setting is particularly useful when timesheets are heavily prepopulated using Timesheet Population Defaults and Pay Code Types, as it prevents users from having to manually delete non-applicable lines before submitting.
⚠ Important: If you do not allow zero values, users must remove or adjust all prepopulated items with zero quantity before they can submit the timesheet.
Save Standard Rates Defaults
Review all Standard Rates Defaults settings, including Default Tab, Timesheet Population Defaults, Pay Code Types, and Allow Zero Values.
Click Save, then confirm that the success message appears to ensure your configuration is stored and will apply to future standard rates timesheets.