The Leave Request module allows agency staff members who manage payees, or who are leave administrators, to submit leave requests on behalf of payees and to review and approve leave requests that payees have submitted.
How leave can be recorded in FastTrack360
In FastTrack360, there are two ways that an absence from work can be recorded and managed:
Via absence items on timesheets.
By submitting a leave request via the Leave Request module.
Leave requests are submitted via the Leave Request module primarily when there is no timesheet available. This may be the case when a candidate is not actively placed in a job, or when the requested leave is for a period in the future. However, if a leave request is generated and it intersects with an available timesheet belonging to the same payee, the leave request will be applied to that timesheet.
When leave is recorded via an absence item on a timesheet, FastTrack360 automatically creates an approved leave request as part of a background process when the timesheet is approved via the timesheet approval process in the Time and Attendance module.
Who can use the Leave Request module
The Leave Request module can be used by the following types of users:
Payees
Leave proxies
Leave administrators
Payees
If you are a payee with access to the Leave Request module, you can do the following:
Submit your own leave requests for approval.
Check on the approval status of your submitted leave requests.
Recall leave requests that you have submitted, if they are yet to be approved.
Leave proxies
If you are a leave proxy, you can do the following in the Leave Request module:
Submit leave requests on behalf of payees who you manage and who do not have access to create and submit their own leave requests.
Approve leave requests that have been submitted for approval by payees who you manage and do not have access to create and submit their own leave requests.
Cancel leave requests that you have created on behalf of payees but have not yet approved.
Cancel leave requests that have been approved.
Leave proxies can action leave requests on behalf of payees for whom they are the candidate owner, as identified on the Candidate record in Recruitment Manager.
đNote: Pending leave requests can only be edited by the initiator of the leave request. If the candidate initiated the request, only the candidate can edit it while it remains pending.
â ď¸Important: Depending on your user security permissions, you may not be able to cancel approved leave requests that have already been paid.
Leave administrators
If you are a leave administrator, you can perform the same actions in the Leave Request module as a leave proxy. However, there are some additional capabilities available to you:
You can action leave requests for any payee whose Candidate record has an agency home office that is in your data group, without necessarily being the candidate owner.
You can cancel leave requests irrespective of whether they have been paid.
Leave administrators also receive escalation notifications if a leave request â submitted for approval by a payee whose home office is within the leave administrator's data group â has not been actioned (approved or rejected) within a certain time frame by the intended approver. This allows you to action the leave request on behalf of the approver if necessary.
Related screens
The following screens are available within the Leave Request module: