This article explains how to set up and manage notifications in the Time and Attendance module so that users receive the right updates during the timesheet workflow.
⚠ Important: Configure all required notifications before you configure any timesheet workflows so you can select the correct notifications in each workflow stage.
📌 Note: Notifications are optional in a timesheet workflow. You can choose the Do Not Send option for any notification type that you do not want to use.
Understand Timesheet Notifications
Notifications in the Time and Attendance module are automated messages that keep participants informed about the status of timesheets as they move through the workflow. You link specific notifications to events in the timesheet workflow, such as submission, approval, rejection, or recall.
There are two main notification types:
Scheduled notifications
Scheduled notifications are sent at defined times or intervals. They help ensure that timesheets are submitted and approved on time. You can configure them to repeat until the related timesheet is submitted or approved/rejected.
Scheduled notifications include:
Reminder: Sent to timesheet submitters or approvers to remind them to submit or approve timesheets by a specific date and time.
Escalation: Sent to an alternative approver if the primary approver does not approve or reject a timesheet within a specified period after submission.
Immediate notifications
Immediate notifications are sent as soon as a specific event occurs in the timesheet workflow.
Immediate notifications include:
Rejected: Sent to the timesheet initiator when an approver rejects a timesheet.
Approved: Sent to the timesheet initiator when an approver approves a submitted timesheet.
Recalled: Sent to an approver when a timesheet awaiting their approval is recalled by the initiator or by an approver at an earlier approval stage.
Configure Notifications for Timesheet Workflows
When you configure a timesheet workflow, you can select which notifications are triggered at each step of the process.
Decide which workflow events should send notifications, then identify whether each one needs a scheduled or immediate notification.
Configure the required notifications in the Time and Attendance module, then confirm that each notification is available for selection in the workflow setup.
Go to Recruitment Manager, then click Settings and click Maintenance to open the maintenance options.
Click T/S Workflow, then edit or create a workflow and select the relevant notifications for each event in the workflow.
📌 Note: If you do not want a notification to be sent for a particular event, select Do Not Send for that notification type in the workflow configuration.
Choose Notification Delivery Methods
Notifications can be sent through one or more delivery methods depending on how you want to reach recipients.
For each notification, select the appropriate delivery method or combination of methods, then confirm that recipients have valid contact details for those methods.
Save your changes, then test that recipients receive notifications as expected.
The available delivery methods are:
Email: Sends an email to the recipient’s registered email address.
SMS: Sends a text message to the recipient’s registered mobile number.
Message: Sends an in-system message in the Time and Attendance module that the recipient can view after signing in.
📌 Note: You can use multiple delivery methods for a single notification (for example, email and SMS) if you need higher visibility.